Case Study
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CS/26/AERO/012
Secure File Distribution Request (FDR) Module
Controlled Transmission of Regulated Documents in Aras Innovator
Solution Overview
The File Distribution Request (FDR) module is a purpose-built capability within Aras Innovator designed to control and govern the external sharing of regulated, defence-related documents. It provides a structured, auditable process that enables employees to request authorization for external document transmission while ensuring regulatory oversight, traceability, and compliance with export control requirements such as ITAR. By embedding this functionality directly into PLM, the organization establishes a single, compliant system for managing document distribution beyond internal users.
Workflow Summary
The FDR workflow ensures controlled and compliant document transmission through defined stages:
- Employee Submits Request
The request includes document references, recipient details, and compliance-related information. - System Validates Request Data
Automated checks verify that all required fields and compliance data are provided. - FCO Reviews Request
Facility Compliance Officers assess the request against regulatory and organizational requirements. - Approval or Rejection
Decisions are recorded in the system, including rationale where applicable. - Audit Trail Captured
All actions, decisions, and metadata are logged within Aras Innovator for traceability.
Benefits
- Strengthened Regulatory Compliance – Ensures regulated documents are only shared following formal authorization.
- Standardized and Repeatable Process – Replaces ad‑hoc sharing practices with a consistent, governed workflow.
- Reduced Compliance Risk – Minimizes the risk of unauthorized data transfer and regulatory violations.
- Improved Traceability and Accountability– Provides clear visibility into who requested, approved, and received regulated documents.
- PLM-Centric Governance – Extends Aras Innovator’s role as the system of record beyond product development into compliance-driven processes.
Conclusion
The File Distribution Request (FDR) module provides a controlled, auditable, and configurable approach to managing the external distribution of regulated documents within a highly regulated defence environment. By embedding compliance workflows directly into Aras Innovator, the solution ensures regulatory requirements are met without disrupting operational efficiency. The FDR module reduces risk, improves traceability, and establishes a standardized process that supports both regulatory compliance and organizational accountability.